When does the campaign run?
The campaign officially runs from September 3, 2019, to January 3, 2020. Within this timeframe, individual state agencies and colleges/universities run their own internal campaigns. Many start in October and run for four to six weeks. Wrap up and reporting take place in January, and the process of distributing funds to designated charities begins in February.
Who can I call for help if I have questions about our campaign?
CCC staff members are available to answer your questions, help you plan and troubleshoot, and provide support, materials and resources. Contact us at 720-420-3210 or info@coloradocombinedcampaign.org.
Can I get additional brochures and pledge forms?
Yes. The campaign resource guide and pledge form can be found online at www.coloradocombinedcampaign.org/campaign-resources. Also, you can request additional copies by calling the CCC.
Where can I find additional campaign resources?
Campaign resources (such as posters, flyers and emails) can be found online at www.coloradocombinedcampaign.org/campaign-resources. You can also contact the CCC with questions and requests for additional resources.
Is there money for me to use to plan a campaign kickoff or other campaign activity?
Yes. The CCC has allocated “seed money” (a total of $1,000 in 2019) that departments can use to promote their campaigns and encourage participation. Lead Coordinators may apply for amounts of either $50 or $100, which will be given to them up front to spend on supplies and other items as they see fit. The CCC will communicate more about this in September 2019.
How do other agencies and colleges/universities typically use seed money?
Seed money can be used for anything that will help inspire employees to participate in the campaign, including:
-Purchasing incentive gifts that are given through weekly drawings to individuals who have donated.
-Purchasing food for campaign kickoffs, nonprofit fairs or other events.
Does the CCC provide incentive gifts?
Upon request, the CCC can provide to you a limited number of incentive gifts. These can include things like tote bags, travel mugs, pens, magnets, Post-Its and other swag. It is up to you to decide how to use these items. Often Lead Coordinators will use them for door prizes at events, add them to silent auction baskets or give them as a thank-you to employees who have donated or volunteered.
Other departments seem to have great giveaways such as gift cards. Where can I get these items?
Aside from the limited amount of items that you receive directly from the CCC, Lead Coordinators can solicit popular businesses for donations. Tip: approach the stores you already frequent for a donation. Take a walk at lunch time and ask the stores and restaurants close to your office for donations. A sample donation request letter may be found on the Lead Coordinator resources page on the CCC website.
What kickoff events and fundraisers have departments hosted to increase participation and pledges?
Most agencies and colleges/universities will host a nonprofit fair so that employees can learn about the different services being offered in the community. Many times these activities are paired with other events such as chili cook-offs, bake sales and silent auctions.
How do I schedule a nonprofit fair or nonprofit speaker?
Participating nonprofit agencies are always excited to have the opportunity to come and talk to employee donors about their work and how much the contributions they receive through the CCC make a difference in their ability to help the community. To schedule a nonprofit speaker or to set up a nonprofit fair, please contact the CCC at 720-420-3210 or info@coloradocombinedcampaign.org. Click on this link for an official Nonprofit Event Request Form, which must be submitted to the CCC at least three weeks in advance of the desired event date.
Where can I find more information about the nonprofits participating in this year’s campaign?
A current listing of participating nonprofits can be found in our annual campaign resource guide, as well as on our website at www.coloradocombinedcampaign.org/participating-nonprofits. We also routinely highlight our nonprofit partners on our website at www.coloradocombinedcampaign.org and our Facebook page at www.facebook.com/coloradocombinedcampaign.
What do I do with paper pledge forms that have been completed and returned to my attention?
If an employee has opted to donate through payroll contribution, a copy of the paper pledge form must be turned in to both your payroll department and the CCC. If the employee has opted to donate with a credit/debit card, check, e-check or cash, the pledge form and the method of payment need only be submitted to the CCC. Paper pledge forms that don’t involve cash or check can be scanned and emailed to info@coloradocombinedcampaign.org. In the metro area, you can arrange for a pickup (we come to you) or delivery (you come to us) of pledge forms and funds by calling us at 720-420-3210 or emailing info@coloradocombinedcampaign.org. Outside of the metro area, feel free to ship items via a secure service like UPS or FedEx (see our street address below). Also, don’t forget to include a Pledge Processing Form with every “batch” of forms and funds.
Colorado Combined Campaign
789 Sherman Street, Suite 230
Denver, CO 80203
720-420-3210
info@coloradocombinedcampaign.org
What is the Pledge Processing Form?
This form serves as part of our system of checks and balances and ensures that the CCC attributes the pledges to the correct state agency, college or university. The Pledge Processing Form needs to be filled out and submitted with each batch of pledges you submit to the CCC. (Batches should also be separated by subdivision, for instance, Department of Revenue – Lottery Division, with the Pledge Processing Form filled out accordingly.) This handout explains more.
Can an employee make a pledge after the campaign has closed on January 3rd?
Employee donors interested in making a credit/debit card, check, or e-check donation can do so at any time throughout the year at www.ipledgeonline.org/_coloradocombinedcampaign. Pledges made through payroll contribution can, in most cases, be processed with the January pay period if received by the CCC office by mid-January. The ability to process pledges made through payroll contribution outside of the timeline of the campaign (so, from January to August) varies by institution and is at the institution’s discretion. But we can help! Please contact the CCC with questions about processing pledges that are made after the campaign closes.
If an employee is hired outside of the campaign season (February through August) can they still make a pledge or do they have to wait until the next campaign year?
Employee donors interested in making a credit/debit card, check, or e-check donation may do so at any time throughout the year at www.pledgeonline.org/_coloradocombinedcampaign. The ability to process pledges made through payroll contribution varies by agency or school and is at the institution’s discretion. but we can help! Please contact the CCC with questions about processing pledges that are made after the campaign closes.
The campaign officially runs from September 3, 2019, to January 3, 2020. Within this timeframe, individual state agencies and colleges/universities run their own internal campaigns. Many start in October and run for four to six weeks. Wrap up and reporting take place in January, and the process of distributing funds to designated charities begins in February.
Who can I call for help if I have questions about our campaign?
CCC staff members are available to answer your questions, help you plan and troubleshoot, and provide support, materials and resources. Contact us at 720-420-3210 or info@coloradocombinedcampaign.org.
Can I get additional brochures and pledge forms?
Yes. The campaign resource guide and pledge form can be found online at www.coloradocombinedcampaign.org/campaign-resources. Also, you can request additional copies by calling the CCC.
Where can I find additional campaign resources?
Campaign resources (such as posters, flyers and emails) can be found online at www.coloradocombinedcampaign.org/campaign-resources. You can also contact the CCC with questions and requests for additional resources.
Is there money for me to use to plan a campaign kickoff or other campaign activity?
Yes. The CCC has allocated “seed money” (a total of $1,000 in 2019) that departments can use to promote their campaigns and encourage participation. Lead Coordinators may apply for amounts of either $50 or $100, which will be given to them up front to spend on supplies and other items as they see fit. The CCC will communicate more about this in September 2019.
How do other agencies and colleges/universities typically use seed money?
Seed money can be used for anything that will help inspire employees to participate in the campaign, including:
-Purchasing incentive gifts that are given through weekly drawings to individuals who have donated.
-Purchasing food for campaign kickoffs, nonprofit fairs or other events.
Does the CCC provide incentive gifts?
Upon request, the CCC can provide to you a limited number of incentive gifts. These can include things like tote bags, travel mugs, pens, magnets, Post-Its and other swag. It is up to you to decide how to use these items. Often Lead Coordinators will use them for door prizes at events, add them to silent auction baskets or give them as a thank-you to employees who have donated or volunteered.
Other departments seem to have great giveaways such as gift cards. Where can I get these items?
Aside from the limited amount of items that you receive directly from the CCC, Lead Coordinators can solicit popular businesses for donations. Tip: approach the stores you already frequent for a donation. Take a walk at lunch time and ask the stores and restaurants close to your office for donations. A sample donation request letter may be found on the Lead Coordinator resources page on the CCC website.
What kickoff events and fundraisers have departments hosted to increase participation and pledges?
Most agencies and colleges/universities will host a nonprofit fair so that employees can learn about the different services being offered in the community. Many times these activities are paired with other events such as chili cook-offs, bake sales and silent auctions.
How do I schedule a nonprofit fair or nonprofit speaker?
Participating nonprofit agencies are always excited to have the opportunity to come and talk to employee donors about their work and how much the contributions they receive through the CCC make a difference in their ability to help the community. To schedule a nonprofit speaker or to set up a nonprofit fair, please contact the CCC at 720-420-3210 or info@coloradocombinedcampaign.org. Click on this link for an official Nonprofit Event Request Form, which must be submitted to the CCC at least three weeks in advance of the desired event date.
Where can I find more information about the nonprofits participating in this year’s campaign?
A current listing of participating nonprofits can be found in our annual campaign resource guide, as well as on our website at www.coloradocombinedcampaign.org/participating-nonprofits. We also routinely highlight our nonprofit partners on our website at www.coloradocombinedcampaign.org and our Facebook page at www.facebook.com/coloradocombinedcampaign.
What do I do with paper pledge forms that have been completed and returned to my attention?
If an employee has opted to donate through payroll contribution, a copy of the paper pledge form must be turned in to both your payroll department and the CCC. If the employee has opted to donate with a credit/debit card, check, e-check or cash, the pledge form and the method of payment need only be submitted to the CCC. Paper pledge forms that don’t involve cash or check can be scanned and emailed to info@coloradocombinedcampaign.org. In the metro area, you can arrange for a pickup (we come to you) or delivery (you come to us) of pledge forms and funds by calling us at 720-420-3210 or emailing info@coloradocombinedcampaign.org. Outside of the metro area, feel free to ship items via a secure service like UPS or FedEx (see our street address below). Also, don’t forget to include a Pledge Processing Form with every “batch” of forms and funds.
Colorado Combined Campaign
789 Sherman Street, Suite 230
Denver, CO 80203
720-420-3210
info@coloradocombinedcampaign.org
What is the Pledge Processing Form?
This form serves as part of our system of checks and balances and ensures that the CCC attributes the pledges to the correct state agency, college or university. The Pledge Processing Form needs to be filled out and submitted with each batch of pledges you submit to the CCC. (Batches should also be separated by subdivision, for instance, Department of Revenue – Lottery Division, with the Pledge Processing Form filled out accordingly.) This handout explains more.
Can an employee make a pledge after the campaign has closed on January 3rd?
Employee donors interested in making a credit/debit card, check, or e-check donation can do so at any time throughout the year at www.ipledgeonline.org/_coloradocombinedcampaign. Pledges made through payroll contribution can, in most cases, be processed with the January pay period if received by the CCC office by mid-January. The ability to process pledges made through payroll contribution outside of the timeline of the campaign (so, from January to August) varies by institution and is at the institution’s discretion. But we can help! Please contact the CCC with questions about processing pledges that are made after the campaign closes.
If an employee is hired outside of the campaign season (February through August) can they still make a pledge or do they have to wait until the next campaign year?
Employee donors interested in making a credit/debit card, check, or e-check donation may do so at any time throughout the year at www.pledgeonline.org/_coloradocombinedcampaign. The ability to process pledges made through payroll contribution varies by agency or school and is at the institution’s discretion. but we can help! Please contact the CCC with questions about processing pledges that are made after the campaign closes.